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Accident and incident reporting

This form is from the cross-industry Theatre Safety Committee. It is intended to help the sector to understand the type and number of accidents and near-misses that occur in order to help prevent accidents in the future.  Please use this form to report any incidents in your organisation - the form is anonymous.

 


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Age Discrimination
Since October 2006 the UK has had age discrimination legislation. This helpsheet is provides an introduction to the principles and practice of dealing with issues of ageism.

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Benefits

The UK benefits system provides a range of payments to assist parents, the sick and others. This helpsheet provides an overview of some payments that are paid directly by employers to employees and explains how (and when) they can be reclaimed.


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Bullying and Harassment
"Everyone should be treated with dignity and respect at work. Bullying and harassment of any kind are in no-one's interest and should not be tolerated in the workplace." (ACAS)

This helpsheet explains what bullying and harassment are and provides guidance on creating a workplace culture which is free of these problems.

 


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Childcare Policy

This ITC helpsheet provides guidance on helping your employees with childcare issues. Using this policy will help to ensure that working parents are not discriminated against - even unintentionally - because of their childcare requirements.


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Closing or re-structuring your organisation
Recent rounds of funding cuts have forced some performing arts organisations to consider re-structuring or even closure. There are many legal issues that need to be considered before a final decision is reached. This helpsheet introduces some of the key topics and advises on where to find more detailed guidance.

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Code of Conduct for Auditions

This Code, agreed by ITC and Equity, provides guidance on good practice for auditions including disabled access, data protection and health and safety issues.


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Disability Discrimination Law

In 1995 the Disability Discrimination Act was passed providing redress for disabled people who were discriminated against in their employment, when they required access to goods, facilities, services, public transport or (a later addition) education. This is a wide brief and it has taken almost 10 years for the Act to be fully implemented.  This ITC helpsheet is intended as an introduction to the main issues involved in this important topic.


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Discipline and Grievance Code of Practice
In April 2009 the Statutory Disciplinary, Dismissal or Grievance Procedures that had been in place since October 2004 were abolished (subject to transitional provisions). The substance of the statutory procedures were reproduced to a large extent in a new Code produced by ACAS. The Code is designed to help employers, employees and their representatives deal with disciplinary and grievance situations in the workplace.

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Dismissal

From time to time, for one reason or another, an employee may be dismissed. This should always be undertaken precisely and carefully. Mishandled dismissals can lead to disputes, which may undermine company morale, distract from the work at hand and be costly. In addition, the law gives employees many rights, which effectively provide for job security; breach of these may lead to tribunals or even to court. This ITC helpsheet introduces the main issues to consider when dismissing an employee.


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Dispute Resolution
Differences of opinion are part of everyday life. Often another person’s point of view can provide a refreshing new slant on an issue or a useful counter-balance. But what do you do when this isn’t the case – when failure to agree opens up a whole new set of problems? This helpsheet guides you through the options.

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Driving and the Law

Driving is a vital part of touring for many ITC members, there is a wide range of legislation which affects who can drive, what they can drive, conditions for driving and driving offences.

 


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Environment Issues
 Whatever your personal views on global warming and the future of the planet may be, it is clear that an awareness of environmental issues and of their impact on the performing arts industry is now essential . Many environmental issues are now subject to legislation. Many actions that can help to protect the environment will also save energy and lead to lower fuel bills.  This helpsheet provides some basic information and links to websites where far more detail can be found.

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Equal Opportunities: Developing a Policy

This help sheet provides a draft equal opportunities policy and monitoring form.


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Equal Opportunities: Intergrated Casting Policy

ITC's draft policy to ensure Equal Opportunities in casting.


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Equal Opportunities: Policy into Practice booklets
£5.00 each or £12.00 per set of 4 booklets.To order please email ITC

Race - by Delia Jarrett Macauley
Disability - by Ruth Bailey
Sexuality - by Colin Richardson
Gender - by Caroline Gardiner

This set of booklets provides detailed guidance for employers with practical advice on issues including recruitment, access, training and contracting. The booklets are also available in braille, large print and on audio tape.

"It is a guide, not a rule book, a document to provoke ideas and heated debate. It's supposed to get you going. It's also a damned good read." Colin Richardson, author of Sexuality Booklet


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Equal Opportunities: The Glass Ceiling Report
This study of barriers to progression confronting Black and Asian managers and administrators in the arts was commissioned by ITC and jointly funded by London Arts and the Association of London Government. It was published in August 2002. The research gives an insight into the experience of working in the arts in London for Black and Asian arts administrators and managers. It also presents a series of constructive recommendations covering training, employment, awareness-raising, funding and support.

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Extreme Weather
How to cope when your staff are stranded.

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Getting the most from ITC
A guide to using our services.

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Health & Safety: Working on Tallescopes

Tallescopes have long been and remain one of the methods for Working at Height in Theatres, however, they should not  be regarded as the default or first choice tool for working at height.   You should always refer to the hierarchy for the selection of equipment for work at height outlined in the Work at Height Regulations 2005.   It is recognised that in some circumstances the Tallescope will be the most appropriate means of gaining access to height and in those cases it is important that stringent conditions are in place.  These are outlined in this document.


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Health and Safety: Drafting a Policy

Concern for health and safety should be a basic of good management practice. You should always provide and maintain safe and healthy working conditions, equipment and systems of work and ensure that staff are aware of these. The first step is to draw up a policy - this ITC helpsheet offers guidance.

 


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Injury at work

Employers have a duty under the law to ensure the health, safety and welfare of all their workers - this helpsheet looks at the legal duties both employers and workers have, prevention of injury and what the main hazards are likely to be.

 


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Noise at Work
What is "noise" and why is it a problem?  The Control of Noise at Work Regulations 2005 (“the Regulations”) are intended to protect workers from excessive noise at their place of work. This helpsheet outlines the reasons for the Regulations and provides basic practical advice on implementation.

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Overeas Workers:changes to the rules 2008
In 2008 there are to be major changes to the way that migrant workers can enter the UK. This will affect ITC members who wish to work with collaborators from many other countries. This helpsheet outlines the proposed changes as they are known at the present time.

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Overseas Work and Overseas Workers

ITC Members have traditionally forged alliances beyond the UK, both by touring overseas and by using foreign artists. There are many issues which needs to be considered when bringing in workers from overseas and when taking your company abroad, this ITC helpsheet focuses specifically on the legal aspects.

The latest advice from the UK Borders Agency is also attached for reference, please note that the visa fees quoted increase from 6 April 2010.


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Planning Change

A few years back ITC staged a conference entitled “Living in Interesting Times”, since then the times have become steadily more and more “interesting”. The current economic climate means that public funding for the arts has diminished, charitable funds are over-stretched and the public probably can’t afford to go out as much.

It's time, it seems, for everyone to step back and think about change.


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Raked Stages Code

Work on raked stages can produce strong dramatic effects, but they can play havoc with performers' backs. Concern about injury and discomfort led Equity to draft a Code of Conduct for the Use of Rakes in Theatrical Performances. This Code has now been adopted by the Theatre Safety Committee - a cross industry body representing management bodies and unions - which is strongly recommending its use.


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Recruitment

There is an increasing amount of legislation about fair recruitment practice and equal opportunities. Balancing this against the limited resources of many small and middle scale arts organisations and putting them in the context of practice in this sector may at times seem difficult or confusing. This helpsheet provides information on legal requirements and guidance on compliance.


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Risk

It is impossible (and possibly dull!) to have a completely risk free existence, however, effective risk management can reveal opportunities as well as threats - improving performance as well as helping to avoid accidents or disaster.


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Sponsoring Migrant Workers - update
From late November 2008, Tiers 2 and 5 of the UK’s Points Based immigration system will be introduced. ITC members are most likely to use Tier 5 (temporary workers), however, companies issuing contracts of more than 12 months duration will need to use Tier 2 (skilled workers with a job offer to fill gaps in the UK workforce). Work permits will be replaced by Certificates of Sponsorship.

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Staff Policies & Handbooks

What are they for? What should they cover? When are they legally binding?


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Swine Flu
Latest information for employers, August 2009 

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Theatre Safety Committee Code

This Code of Practice is intended to establish best practice in the industry, to improve communication and ultimately to reduce accidents and near-misses.


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Unusual Occurences
ITC’s advice service gets questions about a wide range of topics – some turn up more frequently than others. From time to time we get asked about working with animals and about firearms, new guidance has been produced on both these areas, which is summarised in this helpsheet.

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What happens next?
Survival tips for uncertain times.....

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Work Experience, Internship and Apprentiships

In the competitive worlds of the arts and media many practitioners start their career as volunteers. The line between gaining experience and exploitation is a fine one. This helpsheet explains what you need to consider in order to ensure that you are offering unpaid workers a real learning experience that is fair and legal


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Working Time Regulations

The Working Time Regulations are intended to provide basic rest breaks, holiday rights and maximum working hours (working time) and in this way to promote health and safety.


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